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Checklist for supplying files for trouble-free printing

If you are unsure about any of these points and need assistance then please don’t hesitate to contact us. We are here to help!

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  • Always supply your files in PDF format if you can. A PDF usually contains all the fonts you have used and any images are embedded. The PDF “locks” the information so that it cannot unintentionally change when it is transferred to our systems. If you are unable to create a PDF please contact us and we should either be able to help you or find a work-around.
  • Try to allow a 5mm unprinted gap all the way around inside of your pages. This is not essential and the design may not allow for it but it does make the printing less complicated and therefore easier to get to you without any hitches.
  • Include 3mm of “bleed” outside the edge of your pages and add cut marks. Bleed is jargon for when the printed image runs beyond the edge of the page area and ensures that your pages include everything they are supposed to. If you need assistance please ask!
  • If possible, print a copy of your PDF before you send it to us. This enables you to check that the file has not altered when you converted it to PDF format. Occasionally, line lengths, page breaks and other items can shift.
  • Check that your page size is A4. Computer systems and applications such as Microsoft Word sometimes default to American sizes. This is not usually a problem but if your computer is using an American size this could result in the positioning of the image to be a little different to what you expected when we print for you using the true “A” sizes.
  • Ensure that every page is separate in your final document. Some applications (e.g. Microsoft Publisher) allow you to place pages together in “spreads”, that is, with two pages alongside each other. Let us worry about the placing of pages ready for print.
  • Numbered pages are always helpful! Admittedly, you may not wish your pages to carry numbers but, if you can include them, they do help us to ensure that everything is in the right order during the speedy production of your courseware.
  • Perfect bound (or paperback) books will require print on the spine. If this is not included on your file we can assist you if you wish.


  • Training course manuals, workbooks, handouts and all the materials you present to your delegates are “mission critical”. We take the accuracy of the printing of your courseware very seriously.
  • We always provide you with a digital online proof before printing. The proof is your opportunity to spot anything untoward before committing to print.
  • Hard copy proofs and samples of printed, bound booklets are also available.

If you are unsure about any of these points and need assistance then please don’t hesitate to contact us. We are here to help!

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Why choose The Training Manual Company?

How much time do you spend producing and/or checking and packing your own training course materials? There is another way - a way that gives you back your time to spend on what you are good at - developing, marketing and delivering your training.

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